10th July, 2015

The sun is shining, the birds are singing and we all turn to thoughts of …. admin?


Well, some of us do! Because what better time of year than the summer when projects tend to get quieter to sort out your back office. These days it seems that August is a ghost month where the serious work gets put on hold as it is impossible to get a full team meeting in around annual leave.

So, there is not a better time to get the office straight and know that come September when life returns to normal, you are on top of things and ready.

Some fabulous things to get on top of while there is a brief respite:

  • Admin processes – are they as good as they can be? Should there be some streamlining? Are systems as effective as they should be to keep the wheels turning on your business? That might be invoicing, expenses, time management, sales meeting follow ups.
  • Filing. It has to be done! Whether hard copy or soft, get everything where it can be found. Delete or shred old versions and out of date papers. It might even be worth a scanning project so you have soft copies of things you need and you can clear some shelves.
  • Contacts database. All those business cards festering in a drawer, get them out. Work through your contacts – anyone that has moved, get them updated. Check you have found them on Linked In. Update the CRM.
  • Office tidy. You know that a tidy desk means a tidy mind. Have a good clear out and move some furniture to keep things fresh.

Does this all sound like far too much hard work? Why not go on holiday and have a VA do some of it for you? Then you can come back refreshed to an organised workplace.

“For every minute spent in organizing, an hour is earned” (Anon)

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